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Epidemiology, Biostatistics & Cancer Registry
Medical RecordsSection
Systematic documentation, lifetime follow-up, and progressive digitization supporting clinical care and research excellence.
Related registry pages
About the section
Medical Records Section
The Medical Records Section plays a vital role in maintaining accurate and organized documentation of patients admitted with treatment intent. Case records are systematically indexed according to the primary site of disease, enabling efficient monitoring of the number and distribution of cancer cases treated during specific periods.
The section ensures
Safe custody and preservation of patient case records
Systematic indexing for efficient storage and retrieval
Availability of records for clinical care, administration, teaching, and research purposes
90%+
Five-year follow-up completed
A unique strength of the Medical Records Section at Cancer Institute (WIA) is the lifetime follow-up of treated cancer patients, which serves as an important indicator for evaluating patterns of care and long-term treatment outcomes. This structured follow-up system represents a hallmark practice among premier cancer institutions in India.
Regular telephone and postal follow-up enquiries are conducted to document patients' health and vital status. Notably, five-year follow-up has been successfully completed for more than 90% of treated patients, making long-term outcome analysis across different cancer sites feasible as a routine institutional activity.
Digital transformation
Digitization of Medical Records
With advancements in information technology, the digitization of medical records has become a key component of efficient healthcare data management. Customized software applications are being used to scan, archive, and integrate patient records with the Hospital Information System, ensuring secure storage and easy accessibility across the institution.
Key initiatives include
~1,50,000
Records Digitized
Digitization of approximately 1,50,000 patient case records
HIS
Integration
Integration with the Hospital Information System for seamless access
Paperless
Registry Goal
Progressive transition toward a fully paperless cancer registry system
The department continues its sustained efforts to digitize all legacy physical records, with the long-term objective of establishing a completely paperless registry environment that supports clinical services, administration, epidemiological surveillance, and research excellence.
Epidemiology, Biostatistics & Cancer Registry
Contact Medical Records Section
For enquiries about patient case records, record indexing, or registry documentation, please reach out to our team.